Temps De Conservation Documents Administratifs

In a previous article, I explained how to sort your papers. Today I`m going to talk about their sustainability. The certificate of purchase of a vehicle (car, motorcycle) must be kept for 4 years, but it is advisable to keep it longer than the legal minimum period in case of dispute. As for invoices, they must be kept for 2 years after the delivery of the vehicle if it is a resale, because it covers the duration of the guarantee against hidden defects (which protects the buyer in case of defects discovered after the sale). As for fixed fine protocols, they must be kept for 3 years, as this is the deadline to claim the Ministry of Finance. If you have an account on the websites of Cesu or Urssaf Service Pajemploi, certain documents will be made available to you in your personal space: notice©, ©tax summary of salaries©. Follow the recommendations of these sites to keep these documents and save them on your computer. Here is a list of papers to keep and their retention periods, which you can download in PDF format (2022 update). However, these time limits do not take into account all cases in which the production of a document may be used as evidence. It is therefore quite possible to keep your papers longer, for example in the context of legal proceedings. Certain time limits are also suspended as long as a person is a minor and is counted only from the age of majority. These deadlines correspond to the administration`s right of recovery, i.e.

the possibility of correcting errors (e.g. recalculation of the amount or recovery). It is entirely possible to keep your tax returns and contributions longer. Paper or digital: in what form do you store your documents? The retention period depends on the type of document: some must be kept for life (marital status, diplomas, etc.), while others can be disposed of after a few years (invoices, taxes, etc.). The periods indicated represent the minimum retention periods for administrative records. Taxpayers who wish to do so can now scan their paper invoices as soon as they are sent or received, and they can keep them in paperless form until the end of the tax retention period (six years). Some administrative documents must be kept for life, others have shorter retention periods provided for by the regulation. Secure digital electronic signatureDocumentsPreservationFamily brochure The DGCCRF and the portal of the French administration, Public Service, each offer a detailed and annotated section on the retention period of the papers of individuals: insurance, vehicle, bank, family, housing, taxes and duties, work, health, papers of a deceased person, etc.

Rent annuities, insurance contract, mortgage contract, check stubs, divorce judgment, utility bills, payslips. The documents of daily life are numerous. Your legal retention period varies depending on the type of document. Overview of retention periods by document type. How long should records relating to work, unemployment, retirement, taxes and entitlements be kept? There are many articles on family life, schooling or health. In case of divorce, remarriage, mixed family, how long does it take to keep all these documents? >>> More information on the retention period of estates: www.economie.gouv.fr/particuliers/delais-conservation-papiers-personnels Most family papers must be kept for life, as they are documents relating to a person`s marital status. If a procedure requires a birth, marriage or death certificate less than 3 months old, it is possible to request civil status on the government website. Although companies and other organizations allow you to keep and view all documents in personal online spaces, it is still important to keep the same documents yourself.

Indeed, in case of termination of contract or dispute with a company, papers can be useful in case of legal recourse. The deadlines transcribed in this guide are minimum periods during which it is strongly recommended to keep your documents. These periods are those during which it is possible to exercise a right on the part of the Customer (for example, a refund) and during which the Company may ask you for something (for example, an invoice). The Interministerial Delegate for the Archives of France proposes a repository (January 2021 version) containing recommendations for the selection and conservation of public procurement documents (pdf – 1.3 MB), taking into account recent regulatory and contextual developments in this area. Even after a move, electricity and gas bills (EDF bill, Engie bill, etc.) must be kept. But how long should EDF invoices be kept (among other things)? According to the service-public.fr website, energy bills, including EDF, must be kept for 5 years. The energy supplier has 2 years to demand payment of a bill. The subscriber has a period of 5 years to dispute an invoice. The same goes for the water bill. On the other hand, the time limit for claiming payment from a supplier varies depending on whether it is public (4 years) or private (2 years). Telecommunications bills (landline, mobile and Internet) must be kept for 1 year, while proof of return of the Internetbox must be kept for 2 years from the date of return. FALSE.

All documents sent digitally by public institutions or service companies have the same value as paper versions (as well as the same retention periods). In addition, there are now solutions to dematerialize your various documents: “digital safes” where you can store your important documents. The purpose of the retention of personal documents is to prove the existence of a right or the fulfilment of an obligation. Retention periods vary depending on the type of document. The French receive all bills by mail or can be consulted via the customer areas of my account such as water bills, EDF or other electricity and / or natural gas suppliers. There are many other administrative documents such as pay slips or bank statements. But how long should they be kept, according to the service-public.fr website? Find the summary tables “How long to keep your papers” by type of document and shelf life! Know how long to keep a document The periods indicated©are minimum periods©©during which the tax administration has a right of collection: titleContent. Of course, ©you can keep your tax returns and contributions©longer. ACCEPT. Many documents do not require you to keep them for more than two years.